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Suspension Without Pay Notice
[Mr/Mrs/Ms/Dr] [First Name] [Last Name]
[City] [State] [Zip]
Dear [Mr/Mrs/Ms/Dr] [Last Name]:
This letter is to inform you that you are hereby suspended from your job for [--] working days commencing [Date]. This disciplinary action is being taken based on the following facts: [Enumerate].
Your conduct as described above constitutes sufficient cause for disciplinary action. In addition, you have been previously disciplined for the same problem.
Your formal disciplinary action is: [Enumerate].
A copy of this letter will be placed in your personnel file. You have the right to respond in writing to present information or arguments rebutting this suspension. If you choose to respond, you have until 00.00 A.M./P.M. [Date], to do so. Your response, if any, will be considered prior to the imposition of the proposed suspension.
It will be assumed that you have waived the right to respond if you do not take advantage of the above alternative. The purpose of this suspension is to impress upon you the seriousness with which we regard the above violation of employment conditions and to give you the opportunity to reflect upon your future compliance with our employment standards.
If you continue to violate the conditions of your employment you may be terminated.
[Your Telephone Number]