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Letter of Company Acceptance in Bid Process

[Date]

[Mr/Mrs/Ms/Dr] [First Name] [Last Name]

[Title]

[Company]

[Address]

[City], [State] [Zip]

Job:

Bid No.

Reply Date:

Dear [Mr/Mrs/Ms/Dr] [Last Name]:

Thank you for your recent proposal regarding the above bid. This letter is notification that your company has been selected as a finalist in the bid process.

There are currently (--) companies whose bids we are reviewing for a second time prior to making a final decision. Since the bids are all close, we are asking that our finalists review their bids prior to our final decision on (Date). Since a small difference exists among the remaining bids, we encourage that you provide an updated best and final pricing offer for this bid.

We must receive a reply from you by the above date, whether or not you elect to revise your pricing. Bear in mind, however, that all finalists are being asked to submit this information to help us make a decision.

Thank you for your time and attention. We look forward to hearing from you soon.

Sincerely,

[Your Name]

[Your Title]